Privacy Policy

Last updated: 12 November 2026

1. Who is responsible. Kaleopolis Ltd (company no. 17538428), 4 Haycroft Road, Surbiton, KT6 5AU, United Kingdom, is the controller of your personal data for Niki Namerov. Contact: hello@kaleopolis.com.

2. What we hold when you use Niki.

• What Viber gives us when you start: your Viber ID (a number unique to our bot), your Viber display name, your language and your country. We never receive your phone number, and we do not store your picture.
• Your year of birth, asked once, to confirm you are 18 or over.
• Your messages to Niki and his replies. Conversations are recorded.
• Notes Niki keeps about you: what you are working on and who you are looking for, in your own words.
• Niki's replies include the people he suggested, any contact details he found for them (from publicly available pages only), and the messages he drafted for you. We keep how many searches a reply used, not the search words.
• Who invited you, if you came through a friend's invitation, and whom you invited. If you invite a friend, your first name appears in Niki's first message to them.
• A dated log of events: when you started, your age answer, the time of your last message, and any "stop".
• If you subscribe: your subscription status from Paddle. We never see your card number.

3. Why, and on what basis.

• To provide the service you asked for: answering you, remembering your goals, finding people, drafting messages (contract).
• To keep the service safe and within its limits, and to improve it by reviewing conversations (our legitimate interests). Review is done by the founder, with the help of AI tools.
• To write to you first on Viber about a person Niki found for a goal you gave him (contract for subscribers; otherwise only after you told him your goal and he said he would write). These are service messages about your own goal, never advertising. You can stop them at any time.
• To meet legal duties, such as accounting records.

Niki's suggestions are not decisions about you and have no legal effect. Please do not tell Niki sensitive things about yourself or others (health, beliefs and the like) unless you want them used for your search.

4. Who receives your data. We do not sell your data. It is handled for us by:

• Rakuten Viber, the messaging app that carries every message between you and Niki;
• Anthropic (United States), whose AI model writes Niki's replies and runs his web searches. It receives the text of your conversation, your language and your country, not your Viber ID. The same company's tools are used when conversations are reviewed;
• Hetzner Online GmbH (Germany), which hosts our server;
• SMSBAT, the Viber partner through which our Viber account is registered;
• our email providers, for emails you send us.

Paddle.com (Paddle.com Market Ltd and its group) is our reseller and Merchant of Record. When you subscribe, Paddle collects your payment and billing details as an independent controller under its own privacy policy, and tells us your subscription status.

If Niki later sends an introduction for you, the person you are introduced to will receive only the message you approved.

5. Where it is kept, and security. Our server is in Germany. Anthropic is in the United States, and other providers may process data outside the UK and EU; transfers are made with the safeguards that UK and EU data protection law require. Access to the server is limited to the founder.

6. How long we keep it. Niki is useful because he remembers, so we keep your conversations and notes for as long as you use him. If you ask us to delete your data, we delete your name, country, year of birth, conversations, notes and invitations within 30 days; copies made for review are deleted in the same period. We keep only your Viber ID with the date you started, the fact that you confirmed your age, any "stop", and a note that a deletion was made, so that we can show we respected your choices. If you have not written to Niki for 24 months, we will ask you once on Viber whether to keep what Niki knows about you; if you do not answer within 30 days, or you had told him to stop, we delete it in the same way. Payment records are kept for 6 years, as the law requires.

7. Your choices and rights. Write "стоп" or "stop" to Niki and he sends you nothing more, until you write to him again. Stop does not delete your data or cancel a subscription; ask for those separately. You may ask for a copy of your data, to correct it, to delete it, to restrict or object to its use, and to take it elsewhere. Email hello@kaleopolis.com; we answer within one month. You may complain to the Information Commissioner's Office (ico.org.uk) or, in Bulgaria, to the Commission for Personal Data Protection (cpdp.bg).

8. If Niki mentioned you to someone. Niki finds people through publicly available sources, such as professional websites, public profiles and published articles, and tells a user who they are and why they may be relevant. We use this only to suggest an introduction (our users' and our legitimate interest in making relevant introductions). We do not build lists of contacts or sell this information. If you received a message from someone who found you through Niki, or do not want Niki to suggest you, email hello@kaleopolis.com: we will tell you what we hold and where it came from, delete it, and note your name so that Niki is told not to suggest you.

9. Children. Niki is for adults. If someone tells us they are under 18, Niki ends the conversation, we delete what we hold about them, and we keep only their Viber ID, that status and its date, so that Niki does not write to them again.

10. Changes. We post any change here with its date.